Executive Director

The Arlington Chorale – composed of a 70-voice auditioned adult chorus and Performers With Purpose, a youth ensemble – is seeking a part-time Executive Director to help the Board and Artistic Director carry out an ambitious strategic plan. The Chorale is in an exciting stage of growth as it expands community outreach, develops new partnerships with local non-profits, and focuses on diversity, equity, and inclusion initiatives. Under the leadership of Dr. Ingrid Lestrud, the Chorale performs a diverse repertoire that includes well-known masterworks with orchestra, culturally responsive pieces by living composers, and new commissions.

The Executive Director will work closely with Dr. Lestrud and the Board of Directors in the following areas:

• Work with the Artistic Director and TAC Board to help the Chorale achieve its goals by implementing the strategies and tactics outlined in the strategic plan.Track progress to goals and work with the Artistic Director and Board  to update the plan as needed.

• Maintain/upgrade the integrated CRM/ticketing platform to support ticket sales and donations. 

• Cultivate current and past donors of the Chorale through e-mail communications and in-person meetings. Research, identify and help cultivate potential donors and new grant possibilities.

• Work with the Artistic Director and  the Finance Committee in the preparation of annual budgets. Work with the Treasurer to draft bi-monthly statements of financial position, including cash flow projections. Assist the Treasurer with IRS-compliant donation acknowledgement and conduct of audits by outside auditors.

• Create and print all program books for concerts with assistance from the Chorale Manager. 

• Attend all concerts of the Chorale and serve as point person in the front of house for concerts. Secure the required number of volunteers to assist with ticketing and manage this team at concerts; act as liaison with concert venues.

• Work with the Marketing Committee to develop an annual marketing strategy and ensure the plan is executed. Lead the development, production and placement of all Chorale marketing and promotional material/outreach, including social and traditional media content and outreach, posters/postcards, e-newsletters, press releases, and special promotions.

• Develop an annual development strategy with the Fundraising Committee. Lead the Chorale’s individual and corporate fundraising campaigns.

• Write grant proposals for county, state, and foundation grants; carry out administrative requirements and documentation associated with funding from such sources. Complete all interim and final reports required by the granting organizations.

• Maintain electronic filing system for the organization (grant applications, marketing materials, fundraising materials,etc).

• Ensure that all organizational responsibilities are met and that the Chorale is in continued compliance with all local, state and federal laws. Maintain documents according to legal requirements and/or Board policies and procedures.

• Work with the Artistic Director and Board Chair to develop agendas for bi-monthly meetings with the Board of Directors. Attend all Board meetings, prepare and present reports for each Board meeting and for other committee meetings as required. Serve as ex-officio (non-voting) member of the Board.

• Promote TAC in the community by developing community partnerships and sponsorships, including outreach to diverse populations and organizations.

• Develop and maintain relationships with local business and arts leaders to enhance the Chorale’s marketing and public relations efforts. Work to enhance public understanding of, and support for, the unique role of the Chorale in the community.

Minimum Qualifications:

• Proficient in Microsoft Excel, Microsoft Word, Google Office Suite. Proficiency in Quickbooks is a plus.

• At least 3 years prior experience in a similar arts administration role

• Bachelor’s degree 

• Self-motivated

• Willing to provide writing samples

The ideal candidate will bring:  

• A passion for and experience in helping small arts organizations achieve their mission and potential through strategic operations, creative, high-caliber artistry, and deep community engagement  

• Demonstrated experience or capability to work closely with the Artistic Director and Board of Directors on long-range planning to ensure TAC is able to meet its strategic objectives  

• Demonstrated experience in development; experience in institutional fundraising/grant-writing or major donor cultivation and stewardship a strong plus  

• Demonstrated experience in digital marketing 

• Demonstrated ability to work independently, to set and manage oneself and others to goals, and to manage time and tasks efficiently with excellent attention to detail and organizational skills 

• The ability to communicate effectively (verbally and in writing) and to build and maintain strong and positive relationships with: singers; current and potential future audience members and donors; members of the Board of Directors; community leaders and members; other arts organizations; local government; and the general public 

• Experience recruiting, working with, and motivating volunteers and/or experience with Board development/recruitment a plus 

• Graphic design and/or multimedia/video production skills or interests a plus