Artistic & Community Coordinator

The Artistic & Community Coordinator position offers an opportunity for a burgeoning arts management professional to work with an established performing arts organization in a period of exciting growth. The Desert Chorale seeks a candidate with a passion for the performing arts (in particular the choral art form), who is capable of creating and implementing systems for smooth artistic operations and cultivating positive artist and community relationships. As the Desert Chorale staff and capacity expands, future projects include recording and touring, which the Artistic & Community Coordinator would also help spearhead. This position reports to the Operations Director, with some projects and assignments falling under the supervision of the Artistic Director or Executive Director.

Responsibilities and Outcomes: In this role, you will

• As the right hand to the Artistic Director, facilitate clear communication with all constituents and the timely execution of all deliverables
• Manage all aspects of artist relationships from audition to booking to their experience as a Desert Chorale artist
• Ensure smooth concert production by overseeing contracted production personnel during concert seasons
• Oversee Community Engagement activities, furthering the Desert Chorale’s connections and impact both locally and beyond

Overview of Duties: Some of the key ways you will contribute

• Book artists and other personnel (per Artistic Director) and manage artistic contract process, including revisions and customizations, ensuring accuracy as well as proper execution and filing
• Prepare and distribute scores to singers and instrumentalists
• Manage all travel, transportation, and accommodation details for artists, booking for artists as needed
• Serve as main point of contact to artists during projects, managing all communications
• Prepare artistic personnel payroll and reimbursement details for accountant
• Maintain complete and accurate artist rosters, audio/video archives, music library database, and production equipment inventories
• Manage various external inquiries, including audition requests, composition submissions, and library loans
• Coordinate all community engagement and education activities and events
• Develop new community engagement and education initiatives and opportunities and cultivate partnerships
• Provide reporting on engagement activities for grant-related purposes

Systems: All Desert Chorale employees interface with the following platforms

• GMail, Google calendar, G-Suite (Docs, Sheets, etc.)
• Monday.com project and task management platform
• PatronManager CRM (customer relationship management)

Desired Attributes: Qualities we think will make you most successful in this role

• Resourceful and self-motivated, with creative problem solving skills
• Collaborative and able to build and maintain relationships with various and diverse constituents
• A calm presence in stressful situations, able to maintain composure and inspire the same in others
• Strong sense of integrity and discretion in handling confidential or sensitive information
• Professionalism, punctuality, and positive representation of the Chorale in all job functions

Required Job Skills: On “Day One”, we expect you to demonstrate

• Exceptional attention to detail, organization, and time management
• Clear written and verbal communication skills
• Ability to use GSuite applications and learn new platforms/applications; experience with Monday.com and/or Salesforce/PatronManager is a plus
• Knowledge and appreciation of the choral art form

Education and Qualifications: Your experience matters, but we also know you are more than a degree and a resumé

• Bachelor’s degree or higher from an accredited institution preferred
• Prior experience of 2 years+ in artistic coordination role or other closely related position/field preferred
• Ability to drive a motor vehicle with valid drivers’ license and reliable vehicle
• Ability to move up to 30 pounds (up to 10 pounds frequently)
• In-person work and New Mexico residency is required. Relocation expenses up to $2,000 are reimbursable.

What to expect
Now in our 41st season, the Santa Fe Desert Chorale is one of the top professional choirs in the country, producing a summer festival in July/early August and a winter season in December, as well as ad hoc events throughout the year. During peak seasons, staff will work evening and weekend events, in addition to daytime office hours. The Desert Chorale is committed to facilitating a reasonable work-life balance throughout the year, and during non-peak periods, more flexibility and a hybrid office/work-from-home schedule are possible.

Our team prides itself on supporting one another, working collaboratively, and maintaining open lines of communication. This is a place to learn and grow, and each employee is allocated a budget for professional development.

Schedule:

• M-F, 40 hours/week (flexible schedule outside of these days/hours, including some remote work is possible)
• Evening/weekend hours will be required during production periods, as well as throughout the year for special events