Chorus Manager

Rehearsal Management:

• Attend all Premier Ensemble rehearsals, track attendance, and provide supervision of the students during rehearsals and breaks.
• Coordinate rehearsal room reservations and prepare the rehearsal space as needed, including the preparation of all materials (music, scores, chairs, stands, risers, emergency bags etc.), as well as re-store the room at the conclusion of rehearsal.
• Take thorough rehearsal notes, as needed by the Artistic Director.
• Ensure rehearsal communication with guest artists and collaborators.
• Supervise two ensemble student managers, ensuring they have all information for thorough communication to ensemble.
• Coordinate Soloist Intensive rehearsals, ensuring rehearsal rooms are reserved and set up, and students receive rehearsal schedule.
• Coordinate the Ear Training and Vocal Coaching schedule for the Ensemble.
• Maintain the voice distribution spreadsheet and database of recordings, videos, scores, photos, etc. Schedule rehearsal aides and sub accompanists, as needed.
• Track COVID-19 testing prior to rehearsals and performances, as needed.

Performance, Camp, and Tour Support:

• Coordinate costume measurements and alterations with the Wardrobe Manager; track and distribute costumes; ensure costumes are clean at performance
• Attend all Ensemble performances to supervise students, and ensure they receive proper breaks and backstage needs (accommodations, snacks, water, etc).
• Arrange and communicate transportation, food, and hospitality for ensemble.
• Attend annual Away Camp, and prepare the daily schedule and Ensemble needs, in partnership with the Camp Director and Artistic Director.
• Attend tours and create tour schedules in collaboration with Director of Production, and artistic and admin staff.
• Compile repertoire, text, translations, and program notes for each printed concert program.
• Work collaboratively with Director of Production and admin staff to support performances.
• Communicate and track performance comp ticket requests for artists and collaborators, as requested by the AD.

Chorister and Family Communications:

• Communicate rehearsal and performance schedules to ensemble members and parents, ensuring schedules are updated and shared in a timely manner.
• Send regular update memos and event-specific communication.
• Assist AD with letters of recommendation requests and prepare summary of projects for choristers.
• Prepare, send, and track annual registration materials for the school year and camp, as well as tours.
• Provide and track performance comp ticket requests for parents, when available.
• Build relationships with all singers and families, and monitor well-being during rehearsals and performances. When necessary, communicate concerns to the Dean of Choristers.

Other

• Lead and execute all aspects of the annual Laureation Ceremony.
• Lead the annual college preparation workshop and facilitate connections with current ensemble members and alumnae.
• Track Premier Ensemble expense budget

POSITION QUALIFICATIONS

• Familiarity with choral music.
• Excellent communications skills—written, verbal, and interpersonal, with great attention to detail.
• Ability to exercise tact, diplomacy, confidentiality, and great discretion in dealing with a variety of constituents.
• Exceptional organizational and time-management skills; ability to balance multiple priorities in a fast-paced environment.Collaborative team player with the ability to work independently. ● Flexibility to work evening and weekends.
• Ability to create a positive and energetic environment.
• Experience working with young people.