All Souls Artistic Operations Manager and Musica Viva NY Production/Administrative Manager position:

All Souls and Musica Viva NY Operations Manager/Production and Administrative Manager
Location: 
New York, NY
Type of Position: 
Administrative
Application Deadline: 
Wednesday, February 15, 2023

About the position

The renowned All Souls Music Department and Musica Viva NY (a non-profit arts organization housed at All Souls) are seeking an experienced professional to help plan and produce musical performances for both organizations. The position is two-fold: Artistic Operations Manager for All Souls’ musical performances during Sunday morning worship, periodic concerts, rehearsals, special events and renters that require music; And Production/Administrative Manager for Musica Viva NY (MVNY) which presents four concerts a year at All Souls with programs ranging from the beloved pieces from the classical cannon to contemporary music and new commissions. The position reports to All Souls/MVNY’s Music Director/Artistic Director, and MVNY’s Executive Director.

Primary responsibilities include:

All Souls -Artistic Operations Manager

  • Coordinate all worship service music logistics with ministers, facilities staff, including setup information, ensemble positioning, timings and lighting
  • Personnel manager for All Souls and Musica Viva NY choir (with an assistant)
    • Determine roster of musicians needed. Hire substitute musicians and singers
    • Schedule and facilitate auditions
  • Obtain music and equipment needed for All Souls services and MVNY concerts
  • Coordinate with the contractor for orchestra musicians for music for All Souls services and MVNY concerts
  • Communicate weekly music plans for inclusion in church messaging and publications
  • Assist in facilitating music for non-worship rental events such as weddings and memorial services.
  • Attend All Souls and Music Department staff meetings
  • Prepare payroll
  • Keep instruments in proper working order by scheduling tunings and maintenance
  • Main liaison between the music department and All Souls staff
  • Provide Music Librarian with accurate attendance information
  • Prepare and maintain annual budget for relevant expenses of the music department
  • Maintain organized digital and physical filing system

 

Musica Viva NY Production and Administrative Manager

  • Production manager and stage manager for MVNY concerts
  • Prepare estimates of all concert expenses for the annual budget
  • Prepare payroll for singers and production staff for each concert 
  • Main liaison between All Souls Music Department and staff, and Musica Viva NY
  • Assist ED in fundraising efforts (enter donations in Ovation, write thank you letters, assists with logistic/production of special/fundraising events)
  • Assist ED and Marketing Director with Marketing and PR efforts (supply relevant information for concert program and promotion, video/audio for use in Social media etc.)
  • Schedule MVNY musicians for community engagement programs
  • Assists with administrative duties (such as make bank deposits, get and sort mail, check phone messages, get office supplies, organize digital and physical files, data entry)
  • Schedule and attend weekly MVNY staff meetings and assist in setup of board meetings
  • Other duties as assigned by AD and ED

Qualifications:

  • 5 years of combined experience in music production, stage management and musician personnel management
  • Knowledge of classical music, especially choral repertoire 
  • Ability to read music
  • Excellent time management and project management skills
  • Strong communication and relationship-building capabilities
  • Strong written and verbal communication skills.
  • 2 years of non-profit arts administrative experience preferred (financial, fundraising, marketing and office support)
  • Experience creating and managing budgets
  • Flexible and supportive
  • Facility and competency working with Microsoft Office Suite, Google Suites, Dropbox, OvationTix, required; Canva, Mailchimp preferred
  • Bachelor’s Degree in music, music education, and/or arts administration with focus on music.

Hours and compensation:

This is a part-time, 12 months position. Hours: 20 hours per week of which Wednesday12-8pm and Sundays 9am -1pm are fixed and on-site; the remaining hours are proportionally distributed between All Souls and Musica Viva NY and are flexible and can be both remote and on-site. Weekly hours increase around concert weeks and special events and decrease at other times. Compensation 26K annually.

All Souls Church and Musica Viva NY provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We covenant to affirm and promote:

The inherent worth and dignity of every person;  Justice, equity and compassion in human relations; Acceptance of one another A free and responsible search for truth and meaning;

The right of conscience and the use of the democratic process within our organizations and in society at large; The goal of world community with peace, liberty and justice for all.

Please send a resume, cover letter, and three professional references to  [email protected]. No calls, please.

Compensation and Benefits: 

This is a part-time, 12 months position. Hours: 20 hours per week of which Wednesday12-8pm and Sundays 9am -1pm are fixed and on-site; the remaining hours are proportionally distributed between All Souls and Musica Viva NY and are flexible and can be both remote and on-site. Weekly hours increase around concert weeks and special events and decrease at other times. Compensation 26K annually. No benefits.

Application Procedure: 

Please send a resume, cover letter, and three professional references to  [email protected]. No calls, please.

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