Executive Director

Puget Soundworks
Location: 
Seattle, WA
Type of Position: 
Administrative
Application Deadline: 
Friday, September 30, 2022

Position:    Executive Director

Closes:    Open until filled, with priority given to applicants who submit by Sept 8, 2022 

Reports to:    Board of Directors

Supervises:    Development / Fundraising, Marketing / Communications, Finance, Operations, all staff

Work location:    Most work will be done remotely; candidates must be able to attend events in person in the Seattle area

Employment status:    This is a part-time, contract position, averaging 20 hours per week; some work can be done on a flexible schedule; will include some evenings / weekends

Puget Soundworks is an all-gender, LGBTQIA+ centered chorus serving the greater Puget Sound region. We are a small nonprofit, entering our fifth year of operations, dedicated to making the world a kinder, more inclusive place, one song at a time. 

 

The Executive Director (ED) is the chief executive of Puget Soundworks, building and executing operating strategies and plans for the organization. The ED will embrace Puget Soundworks’ mission, values, and truths, and will keep these tenets central to their personal behavior and organizational operations.

 

The Executive Director’s scope of responsibility includes marketing and communications, fundraising planning and execution, staff and volunteer management, audience development, external and community relations, and the overall operational, financial, and administrative management of the organization. The ED will work closely with the Board of Directors to ensure strong fiscal health and effective governance. In partnership with the Artistic Director and the Board, the ED will guide the growth, public image, and increased brand awareness of Puget Soundworks.

 

Duties and responsibilities:

 

Development and fundraising

Guide the creation of a comprehensive development program to maximize contributed income; assume a leading and active role in fundraising in consultation and cooperation with the Board.

  • Take a direct leadership role in the organization’s development programs, including fundraising events, corporate sponsorships, major donors, and all campaigns

  • Identify appropriate funding opportunities from individuals, foundations, corporations, and government agencies

  • Maintain the donor database and all necessary reporting to support data-driven insights on donor retention and stewardship

  • Manage grant writing and reporting

  • Partner with the Board, staff, and community volunteers in all development activities to cultivate and maintain strong donor relationships

 

Financial management

Develop, monitor, and maintain fiscal responsibility for the organization’s overall budget, and ensure the most effective use of financial resources.

  • Develop the organization’s annual budget and long-range financial forecast

  • Oversee management of cash flow and provide oversight for all accounting activities, including accounts payable / receivable, payroll, and bookkeeping

  • Ensure financial controls are in place to maintain oversight and ethical use of funds, including regular reporting to the Board of Directors

  • Define and implement program revenue models, including revenue targets and pricing strategies, for all events

  • Provide oversight for all business and charity licensing, and other IRS or government-mandated financial reporting, in partnership with the Finance Committee

 

Marketing and communications

Oversee all marketing and public relations activities for the organization.

  • Develop marketing strategies (web, email, social, other channels) to increase brand awareness and grow the Puget Soundworks community of singers, volunteers, and patrons

  • Maintain a strong digital presence, including the Puget Soundworks website and social media channels 

  • Act as a spokesperson for the organization, with both internal and external stakeholders, including the singing community, patrons, donors, and public entities such as businesses, foundations, government agencies, and media

  • Design and manage the box office and related marketing campaigns for all artistic programs and events to meet budgeted sales targets

  • Stay abreast of developments in local, regional, and national performing arts and LGBTQIA+ communities to support marketing strategies

 

Management and operations

Direct and manage all aspects of the organization’s operations and strategy.

  • Design and monitor a long-term strategic and short-term operating plan in coordination with the Board and staff, in alignment with equity and inclusion goals

  • Work with the community to develop appropriate strategic partnerships and foster community engagement

  • Provide human resources support, including hiring, salary planning, staff development, complaints resolution, and health and safety

  • Ensure that all operational needs – including artistic planning, concert production, rehearsal management, infrastructure, policies, and special projects – are met

  • Negotiate and manage all contracts with venues and contractors

  • Set and maintain policies for the selection and use of all technology tools (email, shared files, security, and so on), and ensure implementation

  • Foster a culture of transparency and accountability by regularly gathering and responding to community feedback

 

Governance

Provide support to best utilize the talents and resources of the Board, stimulate involvement, and work closely with the Board to ensure strong leadership infrastructure to maintain long-term organization success.

  • Initiate and maintain effective communications with the Board President, Board of Directors, staff, and volunteers

  • Provide concise, relevant, and timely information to the Board so that it can fulfill its policy and decision-making responsibilities

  • Coordinate with the Board President on monthly Board meeting plans and present regular updates at these meetings

 

Preferred experience, attributes, abilities:

  • Belief in Puget Soundworks’ mission, values, and truths

  • Bachelor’s degree, or equivalent on the job experience

  • Minimum of three years of related management experience – previous nonprofit experience or performing arts leadership experience strongly preferred

  • Empathetic, inclusive leadership style that invites collaboration

  • Track record of success in fund development, marketing, financial management

  • Excellent written and verbal communication skills

  • Comfort with technology tools (email, online documents, chat, donor / singer databases)

  • Bias toward action, feedback, and personal growth

 

Compensation and Benefits: 

$28K - $30K per year, based on experience and qualifications. No benefits.

Application Procedure: 

Complete the online application at psw.fyi/apply-for-ed

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