Finance and Administration Manager

San Francisco Girls Chorus is seeking a dynamic Finance and Administration Manager who is interested in having a direct impact on all aspects of our community. Reporting to the Executive Director, the primary responsibilities include day-to-day office management, accounts receivable and payable, and general human resources procedures.

Office Administration

• Serve as the point person for office manager duties: business flow, mail, scheduling, general email and phone inquiries.
• Manage and maintain the in-person office working space.
• Ensure organization of all paper and digital records.
• Prepare meeting agendas, schedule conference calls, capture meeting takeaways and action items as assigned by the ED or AD.
• Oversee employee’s remote work environments to ensure efficient and consistent operations.
• Serve as liaison with IT consultant for all employee and office IT needs.

Finance Administration                                                                                          

• Manage accounts receivable, including student registrations, and handle weekly and monthly deposits, ensuring all deposit transactions are entered correctly and timely in the general ledger (QBO).
• Follow-up on past due collection efforts for all 30/60/90+ day A/R balances and provide monthly reports to ED.
• Manage accounts payable, ensuring bills and contract payments are approved and scheduled on time.
• Assist in financial aid process – compiling documents for committee review, preparing and tracking award letters, and setting up recipient payment plans, as needed.
• Respond in a timely fashion to inquiries from customers and colleagues regarding tuition account balances.
• Assist with the monthly reconciliation of Development and Finance records.
• Work with the Bookkeeper and ED to manage the organization’s finances and accounting procedures including closing books monthly.
• Assist in annual budgeting and planning processes in conjunction with the ED, Development Director, and Bookkeeper.
• Maintain electronic and physical filing systems for finance and accounting documents.
• Assist with annual financial audit.

HR Administration

• Maintain and keep updated all employee records.
• Maintain and keep updated vendor records.
• Manage employee benefits (enrollment, benefit changes, communication with the carriers).
• Issue employment letters as directed by the ED.
• Ensure all new employees receive the SFGC onboarding materials and complete all required training

Other

• Attend weekly staff meeting
• Stay up-to-date on all organization activities

The position and duties may change, and other duties may be assigned, as needed.